Annual General Meeting 2020
The virtual Annual General Meeting 2020 of DEUTZ AG took place on Thursday, 25 June 2020.
The InvestorPortal can be accessed here. To access the InvestorPortal, shareholders or their authorized representatives need the individual login details sent out with the confirmation of registration.
A draft copy of the speech of the Chairman of the Board of Management, Dr Ing Frank Hiller, is available here.
In accordance with section 1 (1) and (2) of the Act Concerning Measures Under the Laws relating to Companies, Cooperative Societies, Associations, Foundations and Commonhold Property to Combat the Effects of the COVID-19 Pandemic (COVID-19 Act), the Board of Management has decided, with the consent of the Supervisory Board, that this year’s Annual General Meeting will be held as a virtual Annual General Meeting without the physical presence of the shareholders or their authorized represent-atives. Parliament has however explicitly allowed proxies nominated by the Company to attend in person as representatives of the shareholders. No shareholders or other shareholder representatives are permitted to attend the virtual Annual General Meeting in person.
Shareholders or their authorized representatives can exercise voting rights exclusively by means of electronic communication (electronic postal vote) or by granting authority to the proxies nominated by the Company. Shareholders or their authorized representatives as defined by section 118 (1) sentence 2 cannot participate electronically in the meeting.
The Annual General Meeting will take place in the offices of the Company in Cologne, at Ottostrasse 1, 51149 Cologne (Porz-Eil), attended by the Chairman of the Supervisory Board and the Chairman of the Board of Management and other members of the Supervisory Board and of the Board of Management, the proxies nominated by the Company and the notary charged with taking the minutes of the Annual General Meeting.
Holding the 2020 Annual General Meeting as a virtual Annual General Meeting in accordance with the COVID-19 Act requires modifications to the procedures of the Annual General Meeting and to the rights of the shareholders. An audio and video webcast of the entire Annual General Meeting will be streamed on the internet, shareholders will be permitted to exercise their voting rights via electronic communication (electronic postal vote) and by authorizing proxies, shareholders will be given the opportunity to ask questions by means of electronic communication in advance of the virtual Annual General Meeting and shareholders who have exercised their voting rights can raise objections to resolutions of the Annual General Meeting by means of electronic communication.
The Company also intends, around one week prior to the date of the virtual Annual General Meeting, to publish a draft copy of the CEO’s speech in the version available at that time on the InvestorPortal in order to give the shareholders an opportunity to ask questions about it.
We are therefore asking shareholders this year to take special note of the information below concerning registration for the Annual General Meeting, the exercising of voting rights, and other shareholder rights.
Only shareholders who register with the Company prior to the Annual General Meeting and provide proof of their entitlement to attend the Annual General Meeting and exercise their voting rights will be entitled to attend the virtual Annual General Meeting and exercise their voting rights (including exercising their voting rights by means of postal vote or via an authorized representative).
The proof of entitlement to attend the virtual Annual General Meeting and exercise voting rights must relate to such status as at the start of the 21st day before the Annual General Meeting, i.e. as at 00.00 hours (CEST) on June 4, 2020 (the proof of entitlement reference date). A specific proof of shareholding issued by the custodian in text form (as defined in section 126b of the German Civil Code (BGB)) in German or English will suffice as proof of entitlement.
Registration together with proof of entitlement to attend the virtual Annual General Meeting and exercise voting rights must reach the Company at the following address in text form (as defined in section 126b BGB) in either German or English no later than 24.00 hours (CEST) on June 18, 2020.
DEUTZ AG
c/o Deutsche Bank AG Securities
Production General Meetings
Postfach 20 01 07
60605 Frankfurt am Main
Germany
Telefax: +49 (0)69 12 01 28 60 45
E-Mail: wp.hv@db-is.com
In order for shareholders to follow the webcast of the virtual Annual General Meeting via the InvestorPortal and exercise additional shareholder rights, they must have registered in time and submitted proof of their shareholding to the Company. Confirmation of registration together with the Annual General Meeting login details required for the use of the InvestorPortal will be sent to shareholders by post once they have registered. We would ask shareholders to register and send in the proof as soon as possible so that they receive the Annual General Meeting login details in good time.
No resolutions will be adopted in respect of agenda item 1.
On March 5, 2020, the annual and consolidated financial statements prepared by the Board of Management were approved by the Supervisory Board in accordance with sections 171 and 172 of the German Stock Corporation Act (AktG), and the annual financial statements were thereby formally adopted. Formal adoption by the Annual General Meeting is therefore not required, i.e. the AktG does not require the adoption of a resolution in this regard, but the annual financial statements, the consolidated financial statements, the combined management report, the reports of the Board of Management, and the report of the Supervisory Board must be presented to the Annual General Meeting.